In charge of Management Control, Europe and Asia BusinessRepresentative Director and Executive Vice President
Ferrotec Holdings Corporation2-3-4, Nihonbashi, Chuo-ku, Tokyo
Ferrotec Holdings Corporation deeply recognizes that the proper protection of personal information is a serious social responsibility as well as an essential requirement to earn the trust of society and promote corporate activities, and establishes the following action guidelines to develop the securement of proper personal information handling as an organization based on the “Act on the Protection of Personal Information (hereinafter called the “Personal Information Protection Law”).
Ferrotec Holdings Corporation (hereinafter called “Our company”) deeply recognizes that personal information is important information that constitutes privacy, respects individual rights and interests, and will respond to the trust and expectations of our company as well as our social responsibility when handling personal information in business activities through compliance with laws concerning personal information and company rules established for personal information protection by all officers and employees.
(2)Handling of personal information
①Acquisition of personal information
Our company discloses (publication by this guideline included) the purpose of use when acquiring personal information, and will acquire personal information after obtaining the consent of the individual in principle when acquiring personal information directly from said person.
②Use of personal information
Our company will use personal information appropriately within the scope necessary to achieve the purpose of use.
③Disclosure/ provision of personal information to third parties
Our company will not disclose or provide personal information to third parties except when consent is obtained from the individual or when a request is received from an administrative agency judicial body according to law or permitted by a law. Also, when disclosing or providing personal data held to a third party, our company will make a deal with the third party regarding personal data protection and will make every effort to protect personal information.
④Safety measures for personal information
Our company will establish company regulations as well as take reasonable safety measures to protect personal information obtained from the individual against leakage, destruction, tampering, and unauthorized access.
⑤Inquiries from the person regarding personal information
Our company will establish a point of contact to respond to inquiries regarding the handling of personal information. Also, our company will take necessary measures within a reasonable range regarding personal information managed by our company from the person himself/herself when requests for confirmation, correction, update, deletion, and suspension of use of content are received.
Our company will use personal information necessary for business execution to the extent necessary to achieve the following operations and use purposes.
To control and manage the company’s line of business activities by holding shares or equity of domestic and foreign companies, we will engage in the following businesses and related businesses:
①Personal information about customers and business partners (In the case of a corporate customer, its officers, and employees)
②Personal information about shareholders (if the shareholder is a corporation, its officers, and employees)
③Personal information about applicants for recruiting activity
④Personal information related to employees, etc. (All persons engaged in our business and those who have been engaged in them in the past such as officers and employees)
Our company may share personal information for the following purposes:
(1)Items of personal information to be jointly used
Name, address, phone number, E-mail address, age, gender, work history, passport number, nationality, affiliated organization name, images/ video of facial and physical appearance for the individual
(2)Scope of joint users
Our group companies in Japan
(3)Purpose of shared use
Within the scope of the above purpose of use “2. Matters concerning publication of the purpose of use of personal information” [“② Personal information related to shareholders (If the shareholder is a corporation, its officers, and employees) is excluded]
(4)Person responsible for shared personal data
Our company appropriately manages personal data in our possession and will not provide it to third parties without the customer’s prior consent. However, the following cases are excluded.
Our company will notify customers of the reason for the change of use or publish when changing the purpose of use.
Our company will take necessary and appropriate safety control measures for its management for the prevention of leakage, loss, or damage of personal data. In addition, our company will provide necessary and appropriate supervision for employees or contractors (including subcontractors, etc.) that handle personal data.
(1)Security control measures for information on the website
Although our company shall conform to the above contents for the handling of personal information collected through the website or registered by a customer basically, personal information shall be handled according to the following matters in particular:
①Security control measures on the website
Our company will manage and control personal information under a strict management system and will make every effort to strengthen security so that customer’s information will not be lost, destroyed, tampered with, and to prevent leakage to third parties.
②Use purpose of information on the website
Some services that require you to register your personal information are contained in our company’s website. If the details of the use purpose of registered personal information are specified on the site, the contents shall be applied with priority.
On our company website, a technology called “Cookies” may be used to make it even more convenient for customers when they access the web again. “Cookies” are an industry standard technology whereby a web server identifies your computer. “Cookies” can identify a customer’s computer but they cannot identify you unless you enter your personal information.
※Disabling cookiesCustomers can disable Cookies by changing the customer’s browser settings. However, some website features of our company may not be available if Cookies are disabled.
④Collection of access information
Our company uses access analysis tools by Cookies and “Google Analytics” by Google to collect access statistics. Our company is using Cookies provided by Google Analytics but does not collect information that identifies you personally.
* Refer “Here” for the details of Google Analytics.
* Refer “Here” for the details of Data Use by Google.
Our company is serving ads based on the past access information of the website.Our company places online advertisements on the Internet by an Ad distribution service provider such as Google or Yahoo! consociated by our company.
⑥Provision of functions to enhance customer convenience
Functions that meet the needs of our customers are provided from the browsing history.
Inquiries about personal information from customers are accepted at the following desk:
“Personal Information” Inquiry DeskGeneral Affairs and Legal OfficeFerrotec Holdings Corporation5F, Nihonbashi Plaza Building, Nihonbashi 2-3-4, Chuo-ku, Tokyo, 〒103-0027Phone: 03-3281-8808 (main number)
Revised February 28, 2023